A ready-to-use, 10-section policy document for managing shared EV charging stations at your workplace. Download, customize, and distribute — completely free.
A comprehensive policy framework based on real charging management best practices used by organizations on ChargeSlot.
Establishes why the policy exists and who it applies to — employees, contractors, and visitors.
Defines user roles (Manager & Employee) and the invitation-based registration process.
Configurable parameters for duration, advance window, and concurrent booking limits.
Five operational statuses and supported connector types for your charging hardware.
Rules for when and how bookings can be cancelled to free slots for others.
Consequences for unused bookings and how auto-completion works.
Four automated alerts: confirmation, reminder, completion, and cancellation.
What managers own: station setup, policy config, user management, and billing.
Common-sense etiquette guidelines for shared charging infrastructure.
Tips for adapting the template with company-specific rules and contacts.
The template includes a booking rules table with default values and configurable ranges. Adjust these to match your station setup.
4 hours
30 min – 24 hours
1 day
1 – 30 days
1
1 – 5
Click the download button to get the template in your preferred language (English or German).
Replace the company name, effective date, and any organization-specific fields.
Update the booking rules table to match your station configuration and usage patterns.
Include cost-sharing rules, parking regulations, or escalation contacts as needed.
Share the final policy with your team and post it at charging stations.
This template gives you the policy framework — ChargeSlot gives you the platform to enforce it automatically. Booking rules, station statuses, notifications, and user management — all handled digitally.